The number one question we receive after the cookie sale is: What paperwork do you need me to send in, if our troop is going (fill in the blank)?"
Here's a comprehensive rundown -- all in one place!
Trips, Outings, & Overnights
require a little advance planning by your Troop Trip Coordinator.
Some quick reminders:
Girls are not permitted to leave the meeting place
unless you notify your SUM or Field Exec of the troop's travel plans.
-Adults are not permitted to drive
unless they have been Approved, are over the age of 21, and have a valid driver's license and auto insurance card on file with the troop.
Keep a copy of each driver's license and insurance card in your Troop Trip Folder.
Copies of these documents must be attached to every Overnight Trip/Camping Application as well.
Adults are not permitted to chaperone,
stay overnight, drive, or handle troop funds, unless they are approved volunteers and current registered members.
-Activity insurance will not cover members
unless your trip is approved, every participant is registered as a member, each adult is an approved volunteer, and safety-guidelines and policies are followed, including having signed permission forms.
Pull off a copy of the most current 2012 Safety-Activity Checkpoint for each activity, from the council website.
"Tagalongs" cannot be insured unless they have planned activities, designated supervision, and insurance has been purchased for them.
-Overnights are not permitted
without the approval of an Overnight Trip/Camping Application.
This includes ALL overnights, whether at a state park, at one of our Council camps, the local church basement,
a hotel, or your backyard. Applications are to be submitted 2-4 weeks in advance, to firstname.lastname@example.org
A Troop/Trip Folder can save you
tons of time and will keep you ready for every meeting, activity, and travel opportunity throughout the year.
The leadership team-member who is with the girls, must be in charge of this folder.
The Troop/Trip Folder should include:
-troop roster with emergency contact numbers*
-maps, destination addresses & phone numbers
-copies of reservations, pre-payments, business contacts, etc.
-copies of every adult's driver's license and auto insurance
-copy of certifications - FA/CPR, lifeguard, canoe, archery, camping, etc.
Each driver, and your at-home contact, should have an envelope containing copies of the first three items. *
Do not finalize any plans until your overnight trip has been approved by Council, 4 weeks prior to launch.
And, did you know......?
-Caravanning (following a lead driver) is not permitted.
-Emailed permission is valid; it should contains the details of the outing, the name of the girl, emergency contact numbers, and the name of the parent giving permission.
-Before you rent a vehicle (to charter a bus, rent a car, etc.) you must complete the Vehicle Rental Application and have it reviewed by a council staff member.
-Camp reservations will be cancelled, unless your Overnight Trip/Camping Application is received 2 weeks in advance.
For questions about trip applications, insurance, rental applications, safety-guidelines, volunteer approval, etc., contact email@example.com