As we prepare for our annual audit of our financial records
and resources, we have been informed of a change. Because your troop account is recorded at
the bank under Girl Scouts of Southern Alabama's federal tax identification
number, the council is legally responsible for those funds. As you know, we do randomly audit troop
accounts and always audit when we hear of issues and concerns. We will continue that practice.
However, our auditing firm, Smith, Dukes and Buckalew, has
asked that we receive a brief report from each troop of the total income that went into the troop account from October 1, 2010, to September 30,
2011. They also must know how much
money was in the account on September 30, 2011. This will be recorded in the GSSA council
audit as a footnote. The reason for
this is that the government has begun tightening information that a
not-for-profit has to record because of issues other organizations have
If you do not have specific information, please provide your
best estimate. The GSSA audit begins on
December 5, so if you could provide this information to the volunteer services
staff person you work with as soon as possible, I would appreciate it. Those individuals are Cheryl Miller at email@example.com or Teri
Eversole at firstname.lastname@example.org.
I apologize for the late request for this
information. I realize around the holidays everyone is harried with all sorts
of things, but we met with our auditors last week, and they made this
request. Thank you for this and all you
do to make the world a better place.