As we prepare for our annual audit of our financial records and resources, we have been informed of a change. Because your troop account is recorded at the bank under Girl Scouts of Southern Alabama's federal tax identification number, the council is legally responsible for those funds. As you know, we do randomly audit troop accounts and always audit when we hear of issues and concerns. We will continue that practice.
However, our auditing firm, Smith, Dukes and Buckalew, has asked that we receive a brief report from each troop of the total income that went into the troop account from October 1, 2010, to September 30, 2011. They also must know how much money was in the account on September 30, 2011. This will be recorded in the GSSA council audit as a footnote. The reason for this is that the government has begun tightening information that a not-for-profit has to record because of issues other organizations have experienced.
If you do not have specific information, please provide your best estimate. The GSSA audit begins on December 5, so if you could provide this information to the volunteer services staff person you work with as soon as possible, I would appreciate it. Those individuals are Cheryl Miller at firstname.lastname@example.org or Teri Eversole at email@example.com.
I apologize for the late request for this information. I realize around the holidays everyone is harried with all sorts of things, but we met with our auditors last week, and they made this request. Thank you for this and all you do to make the world a better place.