Results tagged “Girl Scout Policies” from GSSA Leader Blog: The Virtual Volunteer

caramel-sash.jpg

Going Somewhere?


The number one question we receive after the cookie sale is: What paperwork do you need me to send in, if our troop is going (fill in the blank)?"


Here's a comprehensive rundown -- all in one place!

 

Trips, Outings, & Overnights

require a little advance planning by your Troop Trip Coordinator.

Some quick reminders:

 

Girls are not permitted to leave the meeting place

unless you notify your SUM or Field Exec of the troop's travel plans.

 

-Adults are not permitted to drive

unless they have been Approved, are over the age of 21, and have a valid driver's license and auto insurance card on file with the troop. 

Keep a copy of each driver's license and insurance card in your Troop Trip Folder.

Copies of these documents must be attached to every Overnight Trip/Camping Application as well. 

 

Adults are not permitted to chaperone,
stay overnight, drive, or handle troop funds, unless they are approved volunteers and current registered members.

 

-Activity insurance will not cover members

unless your trip is approved, every participant is registered as a member, each adult is an approved volunteer, and safety-guidelines and policies are followed, including having signed permission forms.  

Pull off a copy of the most current 2012 Safety-Activity Checkpoint  for each activity, from the council website.

"Tagalongs" cannot be insured unless they have planned activities, designated supervision, and insurance has been purchased for them.

 

-Overnights are not permitted

without the approval of an Overnight Trip/Camping Application.

This includes ALL overnights, whether at a state park, at one of our Council camps, the local church basement,

a hotel, or your backyard.  Applications are to be submitted 2-4 weeks in advance, to  cmiller@girlscoutssa.org

 

A Troop/Trip Folder can save you

tons of time and will keep you ready for every meeting, activity, and travel opportunity throughout the year. 

The leadership team-member who is with the girls, must be in charge of this folder.

 

The Troop/Trip Folder should include:

-health forms, for girls and adults sealed in envelope for privacy.*

-troop roster with emergency contact numbers*

-trip itinerary*

-maps, destination addresses & phone numbers

-permission slips 

-copies of reservations, pre-payments, business contacts, etc.

-copies of every adult's driver's license and auto insurance

-copy of certifications - FA/CPR, lifeguard, canoe, archery, camping, etc.

Each driver, and your at-home contact, should have an envelope containing copies of the first three items. *

Do not finalize any plans until your overnight trip has been approved by Council, 4 weeks prior to launch.

 

And, did you know......?

-Caravanning (following a lead driver) is not permitted.

-Emailed permission is valid; it should contains the details of the outing, the name of the girl, emergency contact numbers, and the name of the parent giving permission.

-Before you rent a vehicle (to charter a bus, rent a car, etc.) you must complete the Vehicle Rental Application and have it reviewed by a council staff member.

-Camp reservations will be cancelled, unless your Overnight Trip/Camping Application is received 2 weeks in advance.

 

For questions about trip applications, insurance, rental applications, safety-guidelines, volunteer approval, etc., contact cmiller@girlscoutssa.org

 

 

These outings require a little advance planning by your Troop Trip Coordinator.

Some quick reminders:

Overnights are not permitted without the approval of an Overnight Trip/Camping Application.http://www.girlscoutssa.org/forms_resources.php#checkpoints

This includes ALL overnights, whether at a state park, at one of our Council camps, the local church basement, a hotel, or your backyard.  Applications are to be submitted 2-4 weeks in advance, to  cmiller@girlscoutssa.org

Adults are not permitted to drive unless they have been Approved, are over the age of 21, and have a valid driver's license and auto insurance card on file with the troop. Copies of these documents must be attached to the Overnight Trip/Camping Application. 

Activity insurance will not cover members unless your trip is approved, every participant is registered as a member, each adult is an approved volunteer, and safety-guidelines and policies are followed.  

Download a copy of the most current 2011 Safety-Activity Checkpoint for each activity. 

"Tagalongs" cannot be insured unless they have planned activities, designated supervision, and insurance has been purchased for them.

Girls are not permitted to leave the meeting place unless you notify your SUM or Field Exec of the troop's travel plans.

Adults are not permitted to chaperone, stay overnight, drive, or handle troop funds, unless they are approved volunteers and current registered members.

A Troop Trip Folder can save you tons of time and will keep you ready to travel throughout the year. 

The Troop Trip Folder should include: health forms, for girls and adults, troop roster with emergency contact numbers, trip itinerary, maps, destination addresses & phone numbers, permission slips , copies of reservations, pre-payments, business contacts, etc., copies of every driver's license and auto insurance, copy of certifications - FA/CPR, lifeguard, canoe, archery, camping, etc.

Each driver, and your at-home contact, should have an envelope containing copies of the first three items. 

And, did you know......?
-Caravanning (following a lead driver) is not permitted.
-Emailed permission is valid; it should contain the details of the outing, the name of the girl, emergency contact numbers, and the name of the parent giving permission.
-Before you rent a vehicle (to charter a bus, rent a car, etc.) you must complete the Vehicle Rental Application and have it reviewed by a council staff member. **The use of 15 passenger vans is strictly prohibited.**
-Camp reservations will be cancelled, unless your Overnight Trip/Camping Application is received 2 weeks in advance.

For questions about trip applications, insurance, rental applications, safety-guidelines, volunteer approval, etc., contact: C. Miller at cmiller@girlscoutssa.org


At the 2008 National Council Session, Girl Scouts launched its first ever Girl Scouts grassroots network (www.girlscouts4girls.org). Over 1,000 Girl Scout members, volunteers, staff and alumnae joined the Girl Scouts Advocacy Network to act on issues moving through Congress and the state legislatures that are important to girls and Girl Scouts.  This was a great start, but we need ALL Girl Scout staff, friends and supporters to become a part of this important effort.

 GSUSA is also developing a broader legislative agenda at the federal, state and local level. Our efforts aim to enact public policies that promote healthy living for girls, strengthen Science, Technology, Engineering and Math (STEM) education for girls, ensure girls' financial literacy, and promote girls' leadership and development.  You can be a part of this effort by joining the Girl Scout Advocacy Network. As a member, you will: 

•     Receive updates on issues moving through Congress and the state legislatures;
•     Be able to send customized messages to your elected officials;
•     Have access to contact information for your elected officials; and
•     Be a part of a growing grassroots network.

 Log on to www.girlscouts4girls.org and become a member today!

 

Tags